About the Role
The SPARK Foundation of Lloydminster has a vision: A community where all individuals experience safe connections and lifetimes of wellbeing. The Spark Foundation of Lloydminster evolves to provide safety, support and education through opportunities that empower all individuals in the communities we serve. We provide many services with this philosophy in mind within the areas of violence, abuse, homelessness and youth engagement.
Requirements
Position Overview
As the Administrative Services Coordinator you are responsible to be well-versed with the internal SPARK administration operations and contribute to assist in the areas of Human Personnel, Occupational Health and Safety, in addition to a varied array of administration and event support. The position demands a high level of initiative, and time management. You will demonstrate the ability to use discretion, maintain professionalism, confidentiality, and composure under pressure. Adaptable and flexible is a must needed skill set to provide efficient, quality service while multitasking and balancing simultaneous priorities.
Schedule: Monday - Friday, 8 hours/day Duties and Responsibilities
Works collaboratively with the Executive & leadership team, administration, and all program departments on all relevant SPARK initiatives, events, projects, and production work.
Create and maintain all administration lists for the organization, in addition support with document control of SPARK Teams file management.
Working knowledge of Microsoft Suite to create and update innovative and professional documentation (i.e., agency updates, meeting minutes, AGM materials and other resource materials, etc.).
Aids and assiststs with the coordination and execution of special initiatives and fundraising events.
Source, order, track and maintain all related SPARK technology assets. Liaison with tech providers to set up, offer maintenance and support tech issues with new/current technology systems.
Works collaboratively with leadership team to facilitate human personnel activities; recruitment, on-board processes, and administration support for staff training.
Performs routine tasks and management of SPARK Office 365 systems throughout the entire life work cycle of SPARK employees.
Participates in the development and function of the SPARK OH&S program; to establish a safe workplace, foster the culture and attention to the health and safety of the Administration Department and all other department areas.
Provides support to general reception and office duties.
Demonstrate strong written and verbal communication, along with the ability to be creative, detail orientated and flexible in the manner to which tasks and projects are completed.
Personal Suitability:
Possess common-sense decision-making skills and confidence in problem solving.
Ability to work independently, effectively and efficiently.
Professional and approachable – a people person, ability to work with a variety of personalities.
Multi-task oriented, possess a positive attitude and work ethic; willingness to help wherever needed.
Experience and Competencies:
Post-secondary education and experience in a Business Administration field
Experience and/or education in Human Services would be considered an asset for this type of supportive role.
Excellent knowledge of the issue of family violence, and trauma aware supports.
An extensive knowledge or word processing systems preferably Microsoft Suite is a must.
A valid driver's license combined with a 3-year clean driving history.
If this position interests you, we want to hear from you! Please apply with a COVER LETTER and RESUME by April 11, 2025.